Please review our policies in their entirety before registering for the AACC Annual.
MEMBER/NON-MEMBER RATE: When you register, you will receive the rate corresponding to your organization’s institutional membership status. No refunds will be granted if your membership status changes after registration is completed.
INELIGIBLE REGISTRATIONS: All registrations are reviewed to ensure they meet AACC eligibility policies. AACC reserves the right to refuse or cancel all ineligible registrations at any time and shall not be held accountable for any outside fees associated with this cancellation. AACC reserves the right to modify the registration rate for individuals found to have registered at a rate for which they are not eligible.
CORPORATE REGISTRANTS: For-profit companies are not eligible for the 501 (c) (3) and 501 (c) (6) rates. If you select the incorrect rate and work full-time for a for-profit company, AACC will update the registration rate, and the registrant will be responsible for paying the accurate rate for the registrant's classification.
EXHIBITOR REGISTRANTS: If you exhibit at AACC, you will receive complimentary registrations for booth staff based on the package you purchase. The staff you register must be employed full-time by YOUR company. If you register anyone not employed full-time using the complimentary booth staff registration, your company may be removed from the show with no refund.
AACC 2026 is an exclusive event, open only to higher education professionals, affiliated councils, think tanks, federal government employees, foundation representatives, corporate entities, and non-profit organizations. We kindly request that no one under the age of 18 attempt to enter the show at any time. This exclusivity is maintained to ensure the event's focus and relevance.
AACC offers a 'Balance Due' function for the AACC Annual Conference, specifically for individuals from institutions requiring payment by check. It's essential to note that payment must be made by the stated deadlines; otherwise, your registration will be moved to the next rate. This process ensures a smooth registration and payment process for all attendees.
For the early-bird rate from October 3 to 31, 2025, the "Balance Due" function will not be enabled. The Balance Due feature will also be disabled during the late registration period, from March 1 to March 28.
Registrations will remain pending until the balance due is paid. Registrations in pending status may not access features of the Service Centers until payment is received. Any pending registration without payment will be moved to the next registration rate, as outlined in the event calendar.
Our meals and receptions are designed to meet common dietary restrictions. We can accommodate allergies, but we are unable to cater to personal dietary preferences. If you require Kosher or Halal meals, please note that they are available for an additional charge and must be requested by 4:00 p.m. ET on March 13, 2026. Please request to aaccconvention@aacc.nche.edu. You will be invoiced and must pay at the time the request is made.
CANCELLATION: To cancel your registration, please submit a written cancellation request via email to aaccconvention@aacc.nche.edu. All cancellations must be dated on or before 5:00 p.m. Eastern Time on February 27, 2026, to be eligible for a refund. A $300 cancellation processing fee will be applied to all cancellations, except for those of students or faculty, for which a $150 processing fee will be applied. No refunds will be granted after February 27, 2026, at 5:00 PM Eastern Time, under any circumstances, including but not limited to family and medical emergencies, no-shows, and other similar situations. Credits will not be issued for a future year.
CANCELLATION WITH BALANCE DUE: If you cancel your registration at any time and carry a balance due, you are still required to pay AACC the cancellation fee, and you and your institution will be assessed the fee, which you must pay within 30 days of receiving the request..
Preconvention activities and meal tickets are non-refundable once purchased.
Check refunds will be processed within 30 days of the event’s conclusion on April 14, 2026.
AACC will allow one substitution to a registration record. Replacement of a registered AACC attendee by a business colleague/co-worker is acceptable. A $75 processing fee will apply to all substitutions if notified in writing by 5:00 PM Eastern Time on Friday, March 28, 2026. After March 28 no substitutions will be allowed. Substitutions must be submitted in writing to aaccconvention@aacc.nche.edu.
PAYMENT: AACC accepts checks, Visa, Mastercard, and American Express.
CHECK PAYMENT: All check payments must be received by February 27. It takes approximately 15 days from the time you mail a check payment until it is received in AACC's lockbox. AACC cannot accept check copies as a valid form of payment, and we cannot mark an account as paid using a copy of the check. AACC does not post payments until the check is received in the lockbox. If you intend to pay via check, please ensure that you use the 15-day timeframe to ensure it reaches us by February 27.
DISCOUNT CODES: Discount codes are only valid during the initial purchase/registration. They cannot be applied to registrations that have already been reduced or discounted. Limit one (1) unique offer/discount code per registration.
Registration will close at 5:00 p.m. ET on March 28, 2026.
Registration will not reopen. Ticketed events will be available for purchase until March 28 at 5:00 p.m. or until supplies last. Tickets will not be available for purchase on-site. Registration payments cannot be accepted onsite.
AACC serves as its housing bureau. Housing must be made through the registration form or Attendee Service Center to obtain the group rate.
Please be aware that booking lodging through third-party sites may incur additional fees. We cannot transfer those reservations into the AACC housing block. You'll need to book accommodation through our block in our housing form.
Your housing will remain pending until March 19, 2026, when your reservation will be transmitted to the hotel. Once the hotel processes your request, you will receive your confirmation number via email. You can then contact the hotel directly to modify or cancel your reservation. Please review the deposit and cancellation fee requirements for your hotel. You cannot contact AACC after March 19 to make modifications to your housing reservation.
Registration and participation in AACC meetings and other activities constitute an agreement between the registrant and AACC that the association may use and distribute the registrant's image or voice in photographs, videos, electronic reproductions, and audio recordings of such events and activities.
AACC has instituted new policies that guide corporate engagement with AACC conference attendees. Any company sponsor and/or exhibitor with AACC can access the Opt-In Promotion List. Companies attending the AACC Annual that are neither exhibiting nor sponsoring do not have access to the list. They cannot engage with our attendees through hard copy mailings, email, or hosting unsanctioned events during the annual meeting. If an attendee receives an unauthorized request from a company not listed as an exhibitor or sponsor, you are encouraged to send a copy of the unauthorized communication to aaccconvention@aacc.nche.edu
If AACC determines that the company has violated our policies, it may be banned from future annual meetings for up to 10 years.